Office Manager
Redford, MI
Full Time
Mid Level
The Office Manager provides high level support for the CEO and assigned staff. The Office Manager manages complex records and data, coordinates a variety of activities at all levels of the organization, and is responsible for assigned projects that support the CEO. The Office Manager will maintain a high level of confidentiality, be engaging and professional, and be organized and pay high attention to detail.
Supervise Office Administrator:
DUTIES & ESSENTIAL JOB FUNCTIONS
Administrative- Complete meeting minutes for CEO, as needed
- Schedule in person and virtual meetings as needed for CEO
- Assist with special projects and activities as needed
- Set up and organize leadership meetings, as assigned by CEO
- Assist with travel arrangements for CEO and any other staff member, as assigned by CEO
- Coordinate with Director of HR and CEO on managing MCHS Swag items
- Collaborate, plan, and facilitate special events for departments and agency-wide, including coordinating staff gifts at holidays and throughout the year
- Chair Spirit Committee and support other committees, as assigned by CEO
- Maintain GroupMe text system
- Oversee MCHS Digital Information Boards
- Collaborate with HR Department on employee initiatives, challenges, etc.
Supervise Office Administrator:
- conference room schedules in administration building
- maintains relationship with vendors as assigned
- Ordering food/refreshments for meetings
- Refreshment and snack inventory for conference rooms
- Maintain cleanliness of administration public spaces, including kitchen, conference room, welcoming space, lobby, etc.
- Assist with obtaining vendor quotes/meetings
- Maintain office locations
- Manage central purchasing system
- Support the team with volunteer engagement, special events, and donation drop off support as needed
- Support CEO in social media posts, as needed
BASIC COMPETENCIES
Education and Experience- Bachelor’s degree from an accredited college or university and/or at least five (5) years of experience in a social services agency.
- Hospitality and customer service experience a plus
- Social media experience a plus
- Must meet the State’s Moral Character standard.
- Computer and software applications (Windows, MS Office, internet applications, etc.).
- Tactical planning.
- Action oriented.
- Effectively communicate verbally and in writing with agency staff and volunteers and government officials.
- Demonstrate integrity.
- Manage time and multiple priorities; meet deadlines.
- Establish and maintain effective working relationships with employees, other agencies and the public.
- Handle sensitive and confidential situations and documentation.
- Be collaborative and flexible, with a strong service mentality.
- Attend agency required training as necessary and occasional travel offsite for meetings and seminars.
- Possess a high degree of personal accountability, responsibility, and independent decision-making abilities with the skills to plan, organize, develop, implement and interpret programs, goals, objectives, policies and procedures of the organization.
- Demonstrate commitment to the social sector with a passion for MCHS’s mission and vision.
- Work flexible hours, when needed, which may include some evenings and weekends.
Apply for this position
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