Administrative Assistant

Location: Redford, MI

Department: Administration

Type: Full Time

Min. Experience: Mid Level

MCHS offers a wealth of benefits for our employees including: generous paid holidays & time off, full benefits (100% of premiums covered by the employer; no cost to you), a wonderful 80 acre campus, tuition reimbursement, pension plan, and a dedication to growth & promotion from within.

JOB SUMMARY

An Administrative Assistant performs general office work directly related to the management and business operations of the assigned program or department, including typing, data entry, answering telephones, filing, creating and preparing reports, and other clerical duties.

DUTIES & ESSENTIAL JOB FUNCTIONS

To be successful an Administrative Assistant must be able to do the following always:

  • Perform general office and other non-manual work directly related to the management and general business operations of the program or department (filing, faxing, copying, recording and tracking information, electronic and standard mail systems, reviewing invoices and billings, ordering supplies, etc.).
  • Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs; answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material; maintain scheduling and event calendars, including coordinating conferences and meetings.
  • Compile records, create and prepare reports and documents.
  • Take dictation and transcribe information.
  • Operate according to the program’s Operations Manual and function within agency policies and procedures as outlined in the Employee Handbook.

 
BASIC COMPETENCIES

Education and Experience:            

  • High school diploma or equivalent with previous clerical or administrative experience; or
  • Bachelor’s degree with no clerical or administrative experience; or
  • Any appropriate combination of education and experience necessary to successfully perform the duties of the position.

The Knowledge of:

  • Administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
  • All related computer and software applications (Windows, MS Office, internet applications, etc.).

The Skills and Ability to:

  • Perform clerical and administrative duties.
  • Operate telephone, computer, copier, and other basic business machines.
  • Communicate effectively verbally and in writing.
  • Manage time and multiple priorities, meet deadlines.
  • Establish and maintain effective working relationships with employees, other agencies and the public.
  • Handle sensitive and confidential situations and documentation.
  • Attend agency required training as necessary.

JOB SETTING

The work environment described here are representative of those that an employee will typically encounter during a normal shift.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work is primarily sedentary in nature that involves sitting most of the time, but may involve walking or standing for intermittent periods of time; working at a computer for long periods of time.
Work locations are primarily an office environment.

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